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Meeting of the Minds

Meeting of the Minds Poster

The Meeting of the Minds is back!

The CMS + IST Meeting of the Minds (MotM) is our department's annual showcase. The Caltech CMS Community, from undergrads to faculty, presents their research through a large outdoor poster session. It's a terrific opportunity to get to know both our department and the broader Caltech Community as we celebrate our research and our graduating students!

Schedule and Location

This year's CMS + IST Meeting of the Minds will take place on Thursday, May 26th, 2022 from 2:00-4:00p.m. in the outdoor tents east of the Annenberg Center on Caltech's campus.

In addition, poster presenters are encouraged to attend The Art of the Poster tutorial session on Wednesday, May 11, at 12pm, and the Poster Presentation Practice Workshop on Monday, May 23, at 4pm. Further details (and registration links!) are below under Registration.

COVID Guidelines

The Institute's current COVID guidelines dictate that all Caltech community members must be vaccinated (including a booster shot) unless a medical exemption has been granted.

Non-Caltech attendees: Please be prepared to show the following to our staff upon arrival at the event:

  • Proof of vaccination (including a booster shot), or
  • Negative results from a PCR or proctored antigen COVID test taken within 72 hours of the event.

Caltech no longer requires masks in non-instructional settings (indoor or outdoor). Attendees are welcome to wear a mask if preferred.

Registration

Meeting of the Minds -- Click here to register.

We ask that all Meeting of the Minds attendees and poster presenters register in advance to aid in our planning.

The Art of the Poster -- Register Here

Wednesday, May 11, 2022
12:00-1:00pm
Annenberg 105

Join STEM Communication Specialist Dr. Robyn Javier as she shares strategies for successful poster presentations. In this session, you'll learn techniques for turning technical information into compelling stories, designing eye-catching, effective visual aids, and engaging with poster session audiences.
Lunch will be provided for attendees! Please register to attend by clicking here.

Poster Presentation Practice Workshop -- Register Here

Monday, May 23, 2022
4:00-5:00pm
Annenberg 105

This workshop will provide a chance to practice presenting a draft poster. Poster presenters will receive feedback from the Hixon Writing Center's STEM Writing Specialists and other attendees to help prepare for the Meeting of the Minds.  Even if you do not have a poster to present, you are welcome to join as an attendee to peruse posters and provide feedback to presenters, and presenters will also have the opportunity to visit the others' drafts.  If you wish to present a poster, we ask that you plan to print and bring a version smaller than the full size (e.g., 11"x17"/tabloid-sized, or perhaps tape together 2-4 letter-sized pages, depending on the printer to which you have access), which will be posted around the room for the practice session.

If you plan to present a (smaller version of your) poster, please register by clicking here.
No registration required for attendees who would like to view and provide feedback on posters.

Students: For information on using printing services through the Caltech Library System, please visit https://www.library.caltech.edu/printing-instructions.
CMS community printers (for occupants of Annenberg and Steele House) can print to letter or legal-sized paper only.

Info for Presenters

If you already have a poster from another conference, you are welcome to present it. If you will be creating a new poster for the Meeting of the Minds, please follow the guidelines below for printing.

If your faculty advisor/sponsor is not covering the cost of printing your poster, please contact Sydney Garstang at sydney@caltech.edu for departmental cost coverage.

Printing Your Poster

  • The standard poster size for this event is 24 inches x 36 inches (either Portrait or Landscape format is fine).
    We can accommodate some posters that are not this size, but if you are making a new poster for this event, please follow these dimensions.
  • CMS will provide a poster easel, foam board, and clips for displaying each poster.
  • A few suggested poster printing companies are below:

Tips for Designing and Presenting Your Poster

  • Here is a helpful guide created by the Hixon Writing Center on how to make a poster, including a step-by-step worksheet.