Caltech CMS TechFest

Meeting of the Minds Meeting of the Minds

Partner Company Booth Guidelines and Registration

All of our Partner company members are invited to reserve booths at CMS Techfest, which will take place on Monday, October 16, 2017.

To register, complete our online booth registration form. The deadline to register for a Techfest booth is Friday, September 29, 2017.

Booth and Swag Guidelines

Note: A message containing a rundown of event logistics, including the guidelines below, will be sent via email to all company registration contacts no later than Friday, October 6, 2017.

Provisions

For each company booth, we will provide the following.

A booth footprint that is roughly 10 feet wide, containing:

  • One 6' banquet table, covered with a solid black floor-length tablecloth (company representatives are welcome to trade the tablecloth out for a custom one as desired)
  • 2 chairs
  • Sun/rain cover for the booth via a large market umbrella or canopy (with 8' clearance under the umbrella or canopy)
  • Power via a surge protector, on an as-needed basis. We will contact all registrants directly to assess power needs.

Swag

Representatives are welcome to display/distribute company swag from their booths, along with flyers/brochures/business cards! We expect 200+ attendees,, so this is a great opportunity for visibility.

Representatives can bring swag with them on the day of the event, and we will also accept shipments ahead of time. Shipments will be distributed to each company booth in advance of the representatives' arrival on October 16.

All swag shipments must arrive at the address below no later than Monday, October 9, 2017.

Please ship all swag to:

Sydney Garstang
CMS Partners Program
Mail Code 305-16
Pasadena, CA 91125

Booth Setup/Takedown

We request that representatives have their booths ready for display by 12:00pm to ensure a prompt start to the Demo Fair.

We will have all assigned booths pre-set along Moore Walk starting at 11:00am to allow company representatives time to arrive on-site, unload, park, and arrange their booths. A Loading Zone will be available convenient to the venue to allow for short-term parking for unloading booth supplies prior to the Demo Fair, and reloading as needed immediately following the event’s end at 3:00pm.

Company booths will be in pre-assigned spaces, marked with the company name. A CMS staff member will be on-hand to assist in directing representatives to their booth locations.

Staffing

Please note that we cannot provide staffing to guard electronics and other equipment brought in by representatives for company booths. We are not liable for damages or loss associated with electronics or equipment left unattended. Please plan to station at least one representative at your booth at all times for the duration of the Demo Fair if this is a concern.